Vahana Labs — Artifact

MVP Blueprint: Cell & Gene Therapy Orchestration Platform

Anonymized product blueprint showing the 13-step workflow, system integrations, roles, data flows, and capability status for an orchestration platform built during the first CAR-T BLA launch. Original created during initial launch preparation.

Order & Scheduling

Partner receives order and schedules resources; Platform manages courier

Apheresis

Kit arrives at APH center, patient arrives, collection starts and ends, kit is picked up

Manufacturing

MFG receives kit, conducts cell therapy, creates, tests, ships finished product

Infusion

Delivered and re-infused

1Call center operator receives order from physician and manually enters it into ERP
2Partner services manually schedules patient, APH Center, and Manufacturer capacity
3ERP pushes data to Platform, and Platform schedules shipping via Courier API
4Platform tracks COC/COI and sends notifications to appropriate parties
5Courier readies shipper and APH kit, delivers to APH Center before patient's arrival
6APH nurse scans kit label and confirms patient ID
7Apheresis happens. Nurse performs collection on patient, enters notes.
8Courier picks up APH product from APH center
9Manufacturer receives APH kit from courier. ERP scans kit, pushes data to Platform
10Manufacturing happens, and Platform knows to schedule a pickup
11Courier picks up FP from manufacturer
12Manufacturing prints APH report, adds to official paper batch record
13Courier delivers FP to POC infusion center and scans package
Partner Call Center
Partner Call Center
Back end
Back end
Courier
Apheresis Center
Apheresis Center
Apheresis Center
MFG Center
MFG Center
MFG Center
MFG Center
Point of Care
Partner ERP UI
Partner ERP UI
Platform UI
Platform UI
APH Kit
Scanner
APH Portal
APH Product
Scanner
TBD
Scanner
Printer
APH-FP
Partner CommercialCoordinating NurseCall Center Operator
Partner Commercial
Platform (auto)
Platform (auto)
Courier
Partner CommercialApheresis NursePatient
Partner Commercial
Partner CommercialCourier
Partner MFGMFG Team Member
Partner MFG
Partner MFGCourier
Partner MFGMFG Team Member
POCCourier
Partner ERPPlatform Core
Partner ERPPlatform Core
Partner ERPPlatform CoreCourier API
Platform CoreEmail Alerts
Courier API
Partner ERPPlatform Core
Platform Core
Courier APIPlatform Core
Partner ERPPlatform Core
Platform CoreCourier API
Partner ERPPlatform Core
Partner ERPPlatform Core
Courier APIPlatform Core
Sales order data:
Patient name, DOB, Physician, Doctor address, APH location, APH date/time, MFG date/time, FP delivery address, COI #
Order data → ERP → Platform

Resource schedule, Lot #
Platform → Courier API
Schedule → ERP

Shipping schedule
Platform → Email

Alert data
Data ...
Scanner confirmation → Platform → ERP
Data ...
Scanner → Platform
Scanner → Courier → Platform
Data ...
Scanner → Platform
Scanner → Courier → Platform
Data ...
Data ...
Courier → Platform
Lot #
Platform Capabilities at Launch

COC/COI Tracking

Partner ERP Integration

Courier Integration

Notifications & Alerts

Apheresis Portal

Security & Roles

Complete
In progress
Blocked / Not started
Vahana Labs. Anonymized MVP blueprint for a cell and gene therapy orchestration platform. Original created during initial BLA launch preparation. Company and partner names removed. Based on operating experience, 2016-2020.